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Computers and Technology > Personal Tech > Email Spell Check and Recommended Protocol
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Article rating : 0.00, 0 votes. Author : Lance Winslow
Have you ever re-read an email thread between yourself and another; perhaps a business associate or friend? Many of us do this to look at the previous question to see what the exact reason for a statement was, as sometimes we do not recall the actual meaning of the entire conversation. Every once in a while you will notice that your email thread was changed somewhat and you think, “Hey, I never said that?”
Indeed maybe you didn’t. You might think that you have a virus in your email program or computer. Perhaps someone you were corresponding with noticed it first? This happened to me recently and the other person asked; “Hey, there are weird typos added to previous email of mine!” They were wondering of course what happened to their email and what is going on with those weird word changes. You see Spell Check can change common names to common words or slang such as; “uhh” to “hush.” Which was the case in this particular email correspondence. Immediately the other part wondered; “Do you think one of our computers is corrupted with a virus or something?”
It did look very spooky, but upon looking into this it was discovered that actually; one of us, probably me made a mistake. Was it allowing a virus into the computer? No, I think I hit spell check and kept going after my section, so it changed the others too? When the Microsoft Email program asks "spell check is done, would you like to continue the rest of the document?" My mistake probably was I hit “yes.” Like many people often do, I probably just kept hitting the spell check button to get it to hurry up rather than pressing, "Yes send email anyway." You see? If you hit F7 while doing an email it will check the spelling for you? Or set your default to on your browser; "tools", "spelling" "options", but in ongoing rich HTML it wants to keep going, unless you tell it to stop and send?
Some programmer should change that feature for “Internet Safety” so no one can go back and change what you previously said for a lawsuit or "Gotcha" in a dispute. Think of a crooked or a vindictive government regulator or prosecutor who is more intent on making a case than providing truth, justice and the American way. Perhaps they are coming up on an Election or promotion? Maybe they want to prove themselves, there is a strong history of manipulation of evidence and data by Prosecutors due to political ambition.
A conspiracy theorist might think such a simple mistake was done intentionally or by a secret surveillance group or maybe someone else did this? Perhaps they believe their computer has a worm or a virus? My thoughts are anything is possible I suppose yet if someone wants to read my emails and screw with them? Hey, go waste their time see if I care? If someone put a computer program virus to mess with our emails or yours for that matter then obviously, “they know not what they do,” so I cannot be bothered?
The truth is there are usually many more mistakes in email than other writing as it is a fast, quick means of communication. Generally the time factor supercedes the need for accuracy or many read throughs to insure perfection. Maybe you might re-read some of your emails and notice your mistakes and the mistakes from others to understand and help you illustrate this point. You may notice missing letters and some other minor mistakes in your writing. Many people often make the mistake of writing “you” when they meant “your.” But those are typos and very common in email correspondence? A few mistakes are no big deal, however if all your emails are full and riddled with them, then you need to read your emails over and the other person before hitting send. For most small mistakes do not bother humans in email communications, as their mind fixes it as they read, but if you look close you will see a lot this in your own email conversations.
You should use spell check in your emails, but realize it does not pick up all the mistakes like using “you” instead of “your” or “there” when you should have used “their,” you see. When using spell check in emails you need to take the time and not allow human error or lack of wanting to click a set of buttons to stop the ‘Spell Check’ when it gets done with your section. Some folks will simply rapidly click the fix on the spell check button to advance to the sending of the email? It is a frustrating thing humans do as they think things like; "Come on you dumb computer, send the dang email already!" Then they go on and hit the fix button, 20 times thru the last three correspondence of the thread; "Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Click, Send it already come on! Click, Click, Click, Click, Click...finally!" "Dumb, stupid, computer, uuh!" Which would have been changed to "Hush"?
So pay attention when sending emails so you do not change the previous conversation and thread of the other party. Eventually Microsoft will fix this problem in the future, but until then you need to be cognizant of your emailing and spell check protocol. Think on this.
"Lance Winslow" - Online Think Tank forum board. If you have innovative thoughts and unique perspectives, come think with Lance; www.WorldThinkTank.net/wttbbs/
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